When: Sun, March 3, 2019 from 6:00 am – 11:00 am Where: Warrandyte Sports Group, Taroona Avenue, North Warrandyte, Victoria 3113 Contact: Julie O'Reilly Contact Email: president@warrandytenetball.org Open Volunteer Spots: 49

Overview

Marshalling is a critical part of how the event looks on the day. This is by far the biggest team in Run Warrandyte and is organised by the Warrandyte Netball Club.

This document outlines all of the individual instruction for each Marshall but individual Marshall instructions are already available.

Marshalling

Before the Day

Encourage your volunteers to register early. Or register them yourself. It costs no money and it will automatically set things in motion that creates greater participation.

Preparation

Check supplies of the following

  • 30 x Marshalling bibs
  • 30 x Marshalls
  • Vehicle/s with yellow flashing light/s, capable of taxiing volunteers to the farthest marshalling points.

Ensure that all Marshalls are registered as Volunteers before the day. This ensures that they are insured for the event.

Provide

  • Names
  • Phone numbers
  • Marshall locations (of all your Marshalling Team on the spreadsheet provided) to the Volunteer coordinator on the day before anyone moves out into the field.

Make sure that all Marshalls have the Volunteer Coordinator’s phone number in their phone (Erika – 0407 840 892). Strategic or Emergency information will be conveyed by phone or text if an emergency were to be declared.

Course familiarity – See Volunteer’s Course Map – some of the course is new for 2018.

On the day

Requirements

  • Fully brief your team in advance and give a pep talk on the morning. Start early and meet at your own Team Marquee. Give them time to get coffee or a light breakfast. Be prepared to brief continuously as you send groups off to their marshalling locations by car.
  • All vehicles need to be off course (if possible) by 8am.
  • Always use yellow flashing light/s whilst on the course (supplied).
  • Marshalls are responsible for checking and resetting the safety aspects of their area. Arrive at your station early enough to tweak and tune bollards and hang mesh to prevent runners from short-cutting through uneven ground, or to further clarify pathways. Extra mesh can be requested from Set-up Team as they pass. Sweep loose gravel from corners or move fallen sticks from road surface.
  • The bicycle sweeps will pass through from around 7.35am onwards. They may identify problem areas and ask you to fix them. Be prepared to tweek or adjust your section of course if asked.
    Note: Remember that some runners will be extremely tired and they don’t always make sensible decisions. In hot weather watch closely for heat-stroked runners. Encourage them to get extra water or take a short break. Remember; you are Course Marshalls and you have the last say. If you see behavior that is unacceptable you have the right to insist that the runner retires. Call the Volunteer Coordinator to arrange pick-up.
  • In case of an emergency call 000.
  • In case of injury; call the Volunteer Coordinator (Erika – 0407 840 892) to arrange first aid or to inform that a First Aider is being deployed.
  • The VC will need to write an incident report. Report to the VC after the event if you think you can assist with the report.

Marshalling Instructions

Position 1: Marshalls x 2 – Start Entry to Road Marshalls
Refer to Venue Marshalling Map A.

15km event – Starts at 8.00am. Set up bollards and mesh in position so that all runners sweep cleanly onto the road at the start. Eliminate tripping points and loose gravel.
10km event – Starts at 8.10am
5km event – Starts 8.15am
2.2km event – Starts 8.20am
U8 event – Starts 9.00am
Move the bollards and mesh to direct the kids to the left and protect the inside corner to prevent shortcutting and trips. Sweep corner to eliminate gravel slide.

Positions 2: Marshalls x 2 – Chief Marshall and Assistant Chief Marshall
Note: Marshall position 2 is the Chief Marshall position. The Chief Marshall – in consultation with the Course Setup Leader (Steve Pascoe 0431 170 963) – decide when the event begins to finish, at which time the course will sequentially close down after the last competitor passes.

U8 event – 9.00am Be sure to manage U8 runners doing their Start to Finish dash. Your job is to get them safely from the Start Line to the Finish line. From there they will be taken by the U8 Organiser.
Make sure bollards and mesh are set up on both inside corners to prevent runners from short cutting and tripping as they turn left (U8’s) or turn right (all other events) into the finishing race.
Sweep road to prevent slides.
Whilst runners are lapping, the centre bollards can be configured to split the running stream, left to continue, right for finish. Use your Finishing/Lapping sign to best effect.
Call out “Finishing to the Right” and “Lapping to the Left”, continuously whilst lapping is continuing.

At 8.55am meet with the Course Set-up Leader and the Lead-out/Sweep Cyclist in front of the Uniting Church.
Course shutdown should begin at around 9.00am, or straight after the U8 event is complete and clear. Make sure children are clear by this time.
10km runners should be diverted. A bit later (from 9.05am) 15km runners should also be diverted. Do this sensitively and gradually, but then agree (between yourselves) to cut them off.
At 9.00am start by calling out “10km runners: Course is about to start closing. If you continue you may be diverted at the Pound Intersection”.
At 9.05am call out “15km runners: Course is about to start closing. If you continue you may be diverted at the Pound Intersection”.
Somewhere around 9.15am you must close the course, at which time you ask the Sweeper Bicycle to ride the course, staying behind the slowest runner.
Contact your Deputy Chief Marshall (at the Pound intersection) and tell them that the course has been closed from Taroona Ave. Also describe (use bib number and features) any difficult competitors – this may prepare the DCM to be assertive or conciliatory, as necessary.
Any competitors who refuse to comply, state “Sir/Madam, you have the right to continue but the road will be open to traffic and you will no longer be covered by our event insurance”.

Position 3: Marshalls x 1 – Finish Line Marshall
Make sure runners clear the area. We want them to move into the Village. There is no exit but to walk through the Village and you need to call out “Keep moving out of the finishing area”. You may need to be assertive because runners will be tired and cause congestion.

Position 4: Marshalls x 1 or 2 – Taroona/Everard Marshalls
Make sure bollards and mesh are set up on inside corner to prevent runners from short cutting and tripping in the gutters.
Encourage runners around the corner.

Position 5: Marshalls x 1 or 2 – Everard/Second Street Marshalls
Make sure bollards and mesh are set up to prevent turning at Second Ave (in past years this has been the 2.2k route).
Direct runners up Everard Drive and encourage them. This is a gradual up-hill section.

Positions 6: Marshalls x 3 – Deputy Chief Marshall and two Assistants
Set up bollards and mesh to accommodate a sharp left hand turn up Pound Rd and try to prevent short-cutters.
Set up a lane split to accommodate left turners and through runners alike.
The drink station should accommodate left turning and straight ahead runners.
Watch out for 2.2km runners/walkers (purple bibs). These participants are to be directed left up the Pound Rd hill.
Marshalls at Position 6 need to be calling “2.2 k runners to the left, through runners to the right”.

Note: Marshall position 6 is the Deputy Chief Marshall position. The Deputy Chief Marshall will take responsibility for the whole intersection

When closing the second half of the course.
You should receive a call from the chief Marshall at around 9.10am saying that the course is closing for lappers at Taroona. The sweep bicycle (and following, the Course Set-up/Pack-down Team and the Water/First Aid Team) should arrive by at 9.20am, at the latest.
At 9.15am start by calling out “10km runners: The Pound Bend loop is about to start closing. If you continue you may be swept”. Start diverting shortly after.
At 9.20am call out “15km runners: The Pound Bend loop is about to start closing. If you continue you may be swept”. Shortly after you must close the Pound Bend Loop option completely. Do this by reconfiguring the bollards and mesh so that runners U-turn around onto the 2.2k course.
Note: Be careful not to inhibit Pound Loop return runners from running past the Return Drink Station. Always be aware of tired runners. This is your most important task.
Monitor the return of the Sweep Bicycle from the loop. Do not allow the Sweep Vehicle or any Clean-up vehicle past the Outbound Drink Station until the Sweep Bicycle has returned and headed up the Pound Road Hill. When the Sweep and Clean-up vehicles arrive they may not be aware as to whether this has occurred. After the Sweep Bicycle has passed you may direct Clean-up vehicles onto the Pound Loop.
Note: No vehicles are allowed up the Tank Track. Only the Sweep Bicycle can do this.

Positions 7: Marshalls x 1 or 2 – Everard/Tank Track Marshalls
Marshalls at position 7 will need to be calling
“Rough surface ahead, watch your footing”
Make sure that runners transition from the road onto the Tank Track safely.
Make sure it is clear for runners to turn right as they come from the single track onto the Tank Track (through the gateway). Use mesh and bollards, particularly if there is only one Marshall here.

Positions 8: Marshalls x 1 – Tank Track Marshall – the Climb
Encourage runners on the climb and warn them about the humps in the road surface. The warning should continue throughout the laps as runners get tired.

Positions 9: Marshalls x 1 – Tank Track Marshall – the Summit
Encourage runners and tell them they are nearly (or at) the top and warn them about loose gravel on the decent. The warning should continue throughout the laps as runners get tired.

Positions 10: Marshalls x 1 – Tank Track Marshall – the Turnaround
Direct runners down the single track to the left and onto the road verge (not the road!) Warn runners to be cautious on the turn and the single track. The warning should continue throughout the laps as runners get tired.
Call out:
“Form single file”
“Stay left for passing runners”

Positions 11: Marshalls x 1 – Tank Track Marshall – Pound Bend Rd Verge
Direct runners to stay on the verge. Call out:
“Stay on the track – stay off the road until directed”
“Stay left for passing runners”

Positions 12: Marshalls x 1 – Top of Steps
Note: Parks Victoria and other emergency vehicles have right and will be managed by our Traffic Controllers. Marshalls at location 12 and 13 must manage the runners.
Direct runners around a sharp corner to the stairs. Use bollards and mesh to narrow their path to single file for the steps.
Warn runners to slow down for the steps.
Warn them of a sharp right turn onto the road.
Note: Parks Victoria and other emergency vehicles have right of way at all times. At this location there should be a traffic controller and another Marshal. If directed by the Traffic Controller you will need to stop runners at the top of the steps to let a car go through. When directed to stop runners, do not stop runners until you have been able to provide adequate warning. They may wish to run slowly or jog on the spot. Try to make this as smooth as possible.
Warn approaching runners that they will need to stop momentarily from 15 metres away. Use hand directions or place a stop hand in their face if necessary.
Encourage runners and tell them there is a drink station 400m ahead.

Positions 13: Marshalls x 1 – Road to Driveway
Note: Parks Victoria and other emergency vehicles have right and will be managed by our Traffic Controllers. Marshalls at positions 12 and 13 must manage the runners.
At this location runners come off the steps and enter the private land. This is from asphalt to loose gravel.
Warn approaching runners to be cautious on the very loose gravel.
Encourage runners and tell them there is a drink station 200m ahead.
Tell runners to pass through each orange mesh gateway.
Warn them of uneven ground.

Positions 14: Marshalls x 1 – Farm Gate Marshall
Direct runners to zig-zag through the farm gate.
Tell runners to pass through each orange mesh gateway.
Warn them of uneven ground.

Positions 15: Marshalls x 1 – Start of River Trail Marshall
Note: Parks Victoria have allowed us to use this sensitive bushland area. Please emphasis the need to stay on the track.
Warn runners that this section is single file running.
Warn runners to keep left at all times and be aware of faster runners passing.
Warn runners to stay on the track.

Positions 16: Marshalls x 1 – Middle of River Trail Marshall
Note: Parks Victoria have allowed us to use this sensitive bushland area. Please emphasis the need to stay on the track.
Warn runners that this section is single file running.
Warn runners to keep left at all times and be aware of faster runners passing.
Warn runners to stay on the track.

Positions 17: Marshalls x 1 – End of River Trail Marshall
Note: Parks Victoria have allowed us to use this sensitive bushland area. Please emphasis the need to stay on the track.
Use mesh and bollards to sweep runners to the left and off the gravel path towards the orange mesh gate.
Warn runners to pass through the orange mesh gates.
Warn runners that the gates are single file.
Warn runners to stay on the track.

Positions 18: Marshalls x 1 – From Grassland onto the Road- Toilet Block Marshall
Note: Parks Victoria have allowed us to use this sensitive bushland area. Please emphasis the need to stay on the track.
Use mesh to direct runners between the ground obsticals and onto the gravel road.
Offer toilet facilities.
Direct runners to the bottom of the Picnic Ground road.
Positions 19: Marshalls x 1 – Bottom of Picnic Ground Road Marshall
Direct runners up the Picnic Ground Road.
Tell them there is a drink station at the top.

Positions 20: Marshalls x 2 – Top of Picnic Ground Road Marshall
Set up bollards and mesh so that there is a clear, single lane road crossing point. Runners will need to cross this point and then be directed up the left hand side of Pound Rd.
Make sure your mesh and bollards are clear. At normal times have mesh to block the vehicle lanes off.
Also you will need to use bollards to separate 2.2km runners (merging runners) from incoming 5k runners.
The Position 20 Marshalls need to liaise with the Setout Team prior to the day. Chalk line pre-set-up may need to be agreed to.
There is also a drink station to accommodate just past this intersection.

Note: Parks Victoria and other emergency vehicles have right of way at all times. At this location PV vehicles will be given right of way. If you are directed by our Traffic Controllers to halt runners, look for a runner 15m down the road and start warning them that they will need to halt momentarily at the crossing. Give the Traffic Controller the OK to allow the vehicle through as soon as you have control. Runners may want to slow or jog on the spot.

Positions 21: Marshalls x 1 – Hutchinson Road Marshall
Make sure that bollards and mesh are set out to prevent cars from crossing out of Hutchinson onto the track. Cars should be compelled to turn left out of Hutchinson and down to the course crossing at the top of the Picnic Ground Rd.
Help Traffic Controllers manage temporary course closure by communicating with Position 20 Marshall
Encourage runners up the hill and congratulate them on their climb (so far). This is the toughest part of the course.

Positions 22: Marshalls x 1 – Third Street Marshall
Make sure that bollards and mesh are set out to prevent runners falling in gutters on the left.
Direct runners into Third St. Be supportive, they will be tired.

Positions 23: Marshalls x 1 – Third/West End Intersection Marshall
Make sure that bollards and mesh are set out to prevent runners from taking short cuts or injuring themselves.
Keep an eye out for resident’s vehicles that may have ignored road closures. Attempt to divert when possible.
Beckon runners down West End Rd.

Positions 24: Marshalls x 1 – West End/Taroona Intersection Marshall
Make sure that bollards and mesh are set out to prevent runners from taking short cuts or injuring themselves.
Make sure bollards and mesh clearly turn runners left into Taroona and prevent short-cutting across the grass or Skate Park to help prevent injuries.
Also check that McDougal St is blocked off from vehicles with traffic control signage and if not, talk to traffic controllers at the Warrandyte Rd/Taroona intersection and ask to resolve.
Call out “Careful on the corner” and “Lapping to the left, finishers to the right” from a location before the corner.

After the event:

  • The event is finished when the sweeper bicycle passes. Wait for the Sweeper Bicycle, before leaving your post but then work with your team to help pack up. The sweeping process should start at approximately 9.00am, at which time Marshalls will stop runners from proceeding down Taroona Ave for additional laps.
  • Note: Caution is required at the Pound intersection. Pack-down can occur for outbound Marshalls but inbound must wait until the sweeper Bicycles returns from the Pound loop.
  • Note: Volunteer pick-up vehicles must not drive on the Tank Track. Use Pound Bend Road after the sweeper bicycle has given the “all clear”.
  • Meet at the Clubhouse for drinks after the event. Free drinks are available for volunteers wearing voRunteer T-shirts.

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