Volunteer for Run Warrandyte

Run Warrandyte 2019 needs your help. We require volunteers for pre Race Day and on Race Day. Please see below for a list of Volunteer Opportunities that are available.

Pre Race Day Volunteer Opportunities

Volunteer Coordinator & Emergencies

When: This role can be done in your own time prior to the run date, but also requires work on the day. Where: Warrandyte Sports Group, Taroona Avenue, North Warrandyte, Victoria 3113 Open Volunteer Spots: 5

Overview: The Volunteer Coordinator should ensure that there are plenty of volunteers by promotion, through the registration portal and through the member clubs. Volunteer benefits can also be devised. Details of all volunteers should be collected through registration via the portal or on the day as they report for duty at the Admin/Volunteers marquee. This…Find Out More

Village Management and Set Up

When: This role can be done in your own time prior to the run date, but also requires work on the day. Where: Warrandyte Sports Group, Taroona Avenue, North Warrandyte, Victoria 3113 Open Volunteer Spots: 5

Overview: As of 2018 the Run Warrandyte Village is being located on the Netball Courts. The objective of the Village is to create a lot of energy on the day and help sponsors promote themselves. The Village can consist of: 1. A stage for Presentations and activities 2. A central open area – synthetic grass…Find Out More

Marketing and Social Media

When: This role can be done in your own time prior to the run date, but also requires work on the day. Where: Warrandyte Sports Group, Taroona Avenue, North Warrandyte, Victoria 3113 Open Volunteer Spots: 3

Overview Marketing of the event is essential to make it grow. Social Media is a primary method but a whole range of marketing tools can be explored: Facebook Twitter Instagram LinkedIn Sign Boards Posters Promotion of teams such as schools, fundraisers, sponsors, etc. Preparation Before end of April Register RW on all Running Calendars. Before…Find Out More

Media Team Co-ordinator/Producer

When: This role can be done in your own time prior to the run date. Where: Warrandyte Sports Group, Taroona Avenue, North Warrandyte, Victoria 3113 Open Volunteer Spots: 5

Overview The media team provides all of the communication on the day. In 2017 we appointed a Media Producer who oversaw the production of the sound media. The team consisted as follows: Producer Commentator Announcer Presenter DJ/Sound Effects A professional Sound company is used to provide the PA Services. Preparation Book the sound caravan (June)…Find Out More

Compliance and Permits

When: This role can be done in your own time prior to the run date, but also requires work on the day. Where: Warrandyte Sports Group, Taroona Avenue, North Warrandyte, Victoria 3113 Open Volunteer Spots: 4

Compliances – Council Event Permit Permit Application Form. Insurance Currency Certificate Maps Road Closure Permit. Council Road Closure Permit. Risk Analysis Disaster Recovery Analysis Disaster Plan and Policies Council Road Closure Permit Permit Application Form. Road Closure Plan – Traffic Management Company Vicroads Permit – Traffic Management Company Parks Victoria Event Permit Permit Application Form.…Find Out More

Awards and Prizes

When: This role can be done in your own time prior to the run date, but also requires work on the day. Where: Warrandyte Sports Group, Taroona Avenue, North Warrandyte, Victoria 3113 Open Volunteer Spots: 4

Overview Acknowledgement of the participant’s achievements is an important part of this fun run event. It is also a controversial and sensitive aspect of any competitive and non-competitive activity, where everyone seems to have strong opinion about awards – especially for children. These sensitivities need to be monitored, whilst decisions and strategies need to be…Find Out More

Sponsorship and Sponsor Management

When: This role can be done in your own time prior to the run date, but also requires work on the day. Where: Warrandyte Sports Group, Taroona Avenue, North Warrandyte, Victoria 3113 Open Volunteer Spots: 1

Overview Preparation before end of June: Review sponsor’s brochures/info for participant’s packs with Graphic Designer. Engage all of last year’s sponsors and determine if they want to continue relationship. Negotiate term and discuss options and new opportunities. Obtain sponsor’s logos for Graphic Designer. Look at new sponsorship opportunities: Local, Larger corporates, Municipal or Utilities Preparation…Find Out More

Registrations – 2nd and 3rd March

When: Saturday 2nd March and Sunday 3rd March 2019 Where: Warrandyte Sports Group, Taroona Avenue, North Warrandyte, Victoria 3113 Open Volunteer Spots: 9

Overview Preparation Update and print On the Day Registration Forms Pre-registration pack assembly IGA Pre-registration Prior to the Day Registration on the Saturday prior at IGA from 8am to 12noon On the Day Registration Registration Data Management After the Event Data Management and coordination with Tomato Timing…Find Out More

On The Day Volunteer Opportunities

Marshalling Team

When: Sun, March 3, 2019 from 6:00 am – 11:00 am Where: Warrandyte Sports Group, Taroona Avenue, North Warrandyte, Victoria 3113 Open Volunteer Spots: 49

Overview Marshalling is a critical part of how the event looks on the day. This is by far the biggest team in Run Warrandyte and is organised by the Warrandyte Netball Club. This document outlines all of the individual instruction for each Marshall but individual Marshall instructions are already available. Marshalling Before the Day Encourage…Find Out More

Participant Services

When: Sun, March 3, 2019 from 6:00 am – 12:00 pm Where: Warrandyte Sports Group, Taroona Avenue, North Warrandyte, Victoria 3113 Open Volunteer Spots: 3

Overview Participant services traditionally includes Bagdrop but may expand to a range of other possible services on or before the day. Preparation Assess need for additional services. Revise bag drop service from previous year. On the day Set out bag drop area – Signage, tables, secure toilet door, locate divider panels. Ensure supply of all…Find Out More